FYE 2025 Daily Emails
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| Date | Reminders |
|---|---|
July 18 | This is the final daily email for the fiscal year-end. Below are noteworthy dates: Today, July 18 at 6 p.m. is the deadline to create & approve PETs for FY2025 business. Fund 30/31/33 PETs were due Wednesday, July 16, and all others can be created and approved by 6 p.m. today. Monday, July 21, is the final close (PD997) for CCO. On Tuesday, July 22, OUC will run period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Wednesday, July 23 after 8 a.m. Before July鈥檚 month-end close, the OUC will reverse all June accrual journals (those with a Journal ID starting with ACC, dated 6/30/2025 and not set to auto-reverse). If you did not use the ACC naming convention and need your JE to reverse in period 1 of FY26, you will need to create a manual entry. Monday, August 4 is the Finance System Campus Close for July (Period 1 FY 2026). Starting today, if you discover an error greater than $10,000, please report it to your campus accountant. Thank you for all your hard work in making this fiscal year-end a success! |
July 17 | Today, July 17 at 6 p.m. is the final close (period 997) for departments. This is the last day for departments to enter JEs and BJEs. Tomorrow, July 18 at 6 p.m., is the final deadline for PETs for all fund types. Please complete a final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated, and all clearing accounts are cleared. Review any June journals you either started or are responsible for approving. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. Monday, July 21, is the final close for CCO. On Tuesday, July 22, OUC will run period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Wednesday, July 23 after 8 a.m. |
July 16 | Today, July 16 at 6 p.m. is the fund 30/31/33 final PET deadline for PETs to post in FY25. Reports available and reminders: The second preliminary month-end close reports (period 996) are available in Cognos. Complete a final review of your June statements to identify errors and adjustments to be made, and suspense accounts/clearing SpeedTypes to be cleared. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated. Continue to review the year-end checklist (pages 8-9) to make sure any items that apply to your department are in progress or complete. Reminder: For actuals JEs that are intended to post to FY25, please ensure you are using a June date (e.g. 6/30/25). Please do not create JEs in period 997 with a July date - CCO will deny them and stop them from posting. Continue to select 鈥淎djusting Entry鈥 on the Journal Header tab. Adjusting entries for adjustment periods 996/997 are only applicable to JEs using the Actuals ledger. Budget JEs should continue to use Period 12, non-adjusting entry. Tomorrow, July 17 at 6 p.m. is the final close (period 997) for departments and final cutoff. This will be the last day for departments to enter JEs and BJEs. Review any June journals you either started or are responsible for approving. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. Friday, July 18 at 6 p.m. is the final deadline for PETs for all fund types. Monday, July 21, is the final close for CCO. On Tuesday, July 22, OUC will run period 997 allocations and CCO will post the UNP cash transfer JE. Period 997 reports will be available Wednesday, July 23 after 8 a.m. |
July 15 | We made it through our second close! Thank you for all your hard work to get us to this point. A few reminders to take us through final close: Today, July 15: System allocations will run against the activity in period 996, and the UCB UNP transfer for paired SpeedTypes will be posted. No FY25 JEs should be approved/posted by departmental staff today. Period 997 will open after close processes are complete. All unposted June (period 996) journals will be automatically copied into the next period (997). Today, July 15: The OUC has booked the payroll accrual for BW PPE 7/5/25 (pays on 7/18/25) and it is now visible on reports (associated allocations will be visible tomorrow). Tomorrow, July 16 at 6 p.m. is the fund 30/31/33 final PET deadline for PETs to post in FY25. Thursday, July 17 at 6 p.m. is the final close (Period 997) for departments and final cutoff to enter JEs and BJEs. Friday, July 18 at 6 p.m. is the final deadline for PETs for all fund types. |
July 14 | Today, July 14 at 6 p.m. is the 2nd Campus Close (Period 996). Review any June journals you either started or are responsible for approving. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. All unposted June (Period 996) journals will be automatically copied into the next Period (997). 听 Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated and all clearing accounts are cleared. Looking Ahead Wednesday, July 16 at 6 p.m. is the fund 30/31/33 final PET deadline for PETs to post in FY25. Thursday, July 17 at 6 p.m. is the final close (Period 997) for departments and final cutoff to enter JEs and BJEs. Friday, July 18 at 6 p.m. is the final deadline for PETs for all fund types. |
July 11 | Reminders The procurement card (ACCESP) and CU Marketplace (ACCAPMKT) entries were posted yesterday and are now available on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to review the or contact your campus accountant if you are unsure about the best way to make these corrections. Review any June journals you either started or are responsible for approving. Please either finalize or delete them. Journal creators, please let your approvers know when your journals are ready to review. Monday, July 14 at 6 p.m. is the 2nd Campus Close (Period 996). Monday, July 14,听the OUC will book the payroll accrual (shift) for BW PPE 7/5 - pays on 7/18. Wednesday, July 16 at 6 p.m. is the fund 30/31/33 final PET deadline for PETs to post in FY25. Thursday, July 17 at 6 p.m. is the final close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs. Friday, July 18 at 6 p.m. is the final deadline for PETs for all fund types. |
July 10 | Today, July 10 at noon is the deadline for fund 3x journals and PETs from departments for 2nd Close (Period 996). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn鈥檛 charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don鈥檛 forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving. Also, try to separate fund 30/31/33 and fund 34 transactions from others. For further information on fund 30/31/33 JEs, please visit the cost transfer policy and guidance page.\ For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. Today, July 10 the procurement card (ACCESP) and CU Marketplace (ACCAPMKT) accrual entries will be posted. You will see the effect of these entries reflected in the financial statements tomorrow, July 11. Today, July 10 at 5 p.m. is the deadline to upload and approve time for the 7/5/25 BW PPE. Monday, July 14 at 6 p.m. is the 2nd Campus Close (Period 996). Monday, July 14,听the OUC will book the payroll accrual (shift) for BW PPE 7/5 - pays on 7/18. Wednesday, July 16 at 6 p.m. is the fund 30/31/33 final PET deadline for PETs to post in FY25. Thursday, July 17 at 6 p.m. is the final close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs. Friday, July 18 at 6 p.m. is the final deadline for PETs for all fund types. |
July 9 | Tomorrow, July 10 at noon is the deadline for fund 3x JEs and fund 30/31/33 PETs from departments for second close. These journal entries require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
Tomorrow, July 10 at 5 p.m. is the deadline to upload and approve time for 7/5/25 BW PPE. |
July 8 | Reports Available The first preliminary month-end close reports (period 12) are available in Cognos. Begin reviewing your June statements to identify errors and adjustments to be made, and suspense accounts/clearing SpeedTypes to be cleared. Continue to review the (pages 9-10) to make sure any items that apply to your department are in progress or complete. Reminders Continue to pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2025 to 06/30/2025 for June journals. Please do not create JEs in period 996 or 997 with a July date - CCO will deny them and stop them from posting. If you are working ahead, the actuals ledger for FY26 is now open, so you can create FY26 journals. Since we are now in adjusting period 996, select "Adjusting Entry鈥 on the Journal Header tab. Adjusting entries for adjustment periods 996/997 are only applicable to JEs using the Actuals ledger. Budget JEs should continue to use Period 12, non-adjusting entry. As you are creating journal entries, keep in mind that JEs that are not approved by second close will automatically carry over into the adjusting period 997 for final close. There is no action required on your part. The OUC will run this process. Today, July 8 at 5 p.m. is the deadline for any hand drawn payroll checks to be recorded in FY2025 (OC 07/03/25). Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expenses and transfers are properly stated, and all clearing accounts are cleared. Thursday, July 10 at noon is the deadline for fund 3x JEs and fund 30/31/33 PETs from departments for second close. These journal entries require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible, to speed up the CCO secondary approval process.听 Monday, July 14 at 6 p.m. is the 2nd Campus Close (Period 996). |
July 7 | Thank you all for your efforts to make our first close a success! Today, July 7: No journals should be approved or manually posted for FY25. System allocations will run and the UCB UNP transfer for paired SpeedTypes for first June close will post. All unposted June (period 12) journals will be automatically copied into the next period (996).听 Today, July 7, you may now send FY26 invoices to the PSC.\ Today, July 7, is the deadline to send final inventory reports and adjustments to CCO (carolyn.ivey@colorado.edu). Tomorrow, July 8 at 5 p.m. is the deadline for any hand drawn payroll checks to be recorded in FY2025 (OC 07/03/25). Thursday, July 10 at noon is the deadline for fund 3x JEs and fund 30/31/33 PETs from departments for second close (Period 996). 听These journal entries require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
Thursday, July 10 the procurement card (ACCESP) and CU Marketplace (ACCAPMKT) accrual entries will be posted. You will see the effect of these entries reflected in the financial statements on Friday, July 11. Monday, July 14 at 6 p.m. is the 2nd Campus Close (Period 996). |
July 3 | Today, July 3 is the 1st close for campus. Journals must be approved by 6 p.m. to post for first close. Unapproved June journals will automatically carry into period 996. Review the (pages 9-10) to make sure any items that apply to your department are in progress or complete. Continue to pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2025 to 06/30/2025 for June journals. If you are working ahead, the actuals ledger for FY26 is now open, so you can create FY26 journals. Today, July 3 at 6 p.m. is the last day to allocate procurement card reports for accrual. There will be no daily email tomorrow, Friday, July 4. Enjoy the holiday! Monday, July 7: You may begin sending CU Marketplace invoices for FY26 business to the PSC. Monday, July 7 is Systems close. No journals should be approved or manually posted for FY25. System allocations will run and the UNP transfer for first close will post. Thursday, July 10 at noon is the deadline for fund 3x JEs and fund 30/31/33/34 PETs from departments for second close. |
July 2 | Today, July 2 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon today are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7. Today, July 2 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY25. Tomorrow, July 3 is the 1st close for campus. Tomorrow, July 3 at 6 p.m. is the last day to allocate procurement card reports for accrual. |
July 1 | Today, July 1 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY2025 (OC 06/26/25). Starting today, please pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2025 to 06/30/2025 for June journals. If you are working ahead, the actuals ledger for FY26 is now open, so you can create FY26 journals. **REMINDER** Continue to post your JEs in period 12 as a non-adjusting entry through Thursday, July 3. While period 996 has been opened for the Denver/Anschutz campus, we should not be creating these adjusting entries just yet. All cash receipts received at the Office of Cash Management (OCM) on June 30 will be processed as FY25 business. Cash received before midnight on June 30 that missed the OCM cash deposit deadline should be immediately deposited and manually accrued by the department. Contact your campus accountant if you have any questions. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7 or later. Continue to itemize and allocate FY25 procurement card transactions. Please note that all FY25 procurement card transactions that missed the posting deadline of June 20 should be assigned, allocated and itemized (if not submitted and approved) on an expense report by Thursday, July 3 at 6 p.m. This ensures that assigned transactions will end up in the correct SpeedType and account code. Transactions that remain unassigned will wind up in default SpeedTypes and account codes, neither of which may be appropriate. On Friday, July 11, you can see the effects of the procurement card and Marketplace accrual entries on your financial statements. If you find errors, you can create accrual JEs to adjust for the effects of any incorrectly accrued transactions. I encourage you to review the or contact your campus accountant if you are unsure about the best way to make these corrections. Your FY25 encumbrances should have been cleared and rolled to FY26 where appropriate (except manual encumbrances). If you run a June report today, you should not see PO or payroll encumbrances (other than project speedtypes). POs and SPOs will roll into FY26 as long as there is more than $1 balance remaining. If there is no balance, they will not roll forward and cannot be used for payments in FY26. Tomorrow, July 2 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7. Tomorrow, July 2 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY25. Thursday, July 3 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. Thursday, July 3 at 6 p.m. is the last day to allocate procurement card reports for accrual. Monday, July 7 is the deadline to send final inventory reports and adjustments to CCO (carolyn.ivey@colorado.edu). |
June 30 | Today, June 30, is the last business day of the 2025 fiscal year! Today at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. All business transactions completed by midnight must be recorded as FY25 activity in the correct SpeedType and account code. As a general reminder: Revenue - All goods and services provided to external customers by midnight tonight must be recorded as revenue. The corresponding receivable should be recorded if cash has not yet been received. All goods and services provided to other CU departments should be recorded as interdepartmental revenue. Expenses - All goods and services received by midnight must be recorded as expenses in the Finance System for FY25. You may need to create an accrual JE if payment has not yet been processed and the transaction is not in CU Marketplace to accrue. Journals - Journal creators and approvers, please be proactive with your journals during this time of year. Creators, let your approver know when a journal is ready. If a journal is not valid, delete it or save it to be finished later. Approvers, go into the Finance System and review those journals awaiting your review and take appropriate action. If journals include funds 30/31/33/34 SpeedTypes, remember the departmental approval needs to take place before CCO can review or provide secondary approval. Below is a quick reference list of today's tasks. Please also review the for comprehensive details about each deadline or task that must be completed for year-end.
Tomorrow, July 1 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY2025 (OC 06/26/25). Wednesday, July 2 at noon. Invoices sent to the PSC at apinvoice@cu.edu听产测 noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7. Wednesday, July 2 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY25. Thursday, July 3 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. Thursday, July 3 at 6 p.m. is the last day to allocate procurement card reports for accrual. Monday, July 7 is the deadline to send final inventory reports and adjustments to CCO (carolyn.ivey@colorado.edu). |
June 27 | Monday, June 30 is the last business day of the fiscal year. Consult the to help ensure you do not miss any critical items. Monday, June 30 at noon is the deadline to submit requests to cancel AP checks - send to apinvoice@cu.edu. Tuesday, July 1 at 5 p.m. is the deadline for any handdrawn payroll checks to be recorded in FY2025 (OC 06/26/25). Wednesday, July 2 at noon. Invoices sent to the PSC at apinvoice@cu.edu by noon on July 2 are automatically considered FY25 business and will be accrued. Invoices for FY26 business should not be sent to the PSC until July 7. Wednesday, July 2 at 6 p.m. is the last day to provide campus approval for PVs in CU Marketplace for FY25. Thursday, July 3 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted for first close. June journals that are not approved in time for first close will automatically carry into period 996. Thursday, July 3 at 6 p.m.听is the last day to allocate procurement card reports for accrual. Monday, July 7 is the deadline to send final inventory reports and adjustments to CCO (carolyn.ivey@colorado.edu). |
June 26 | Today, June 26 at 6 p.m.听is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:
For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn鈥檛 charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don鈥檛 forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33 JEs, please visit the cost transfer policy and guidance 辫补驳别.听 For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds. 听 Today, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. |
June 25 | Today, June 25 at 4:30 p.m. is the Bursar鈥檚 cutoff for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Tomorrow, June 26 at 6 p.m.听is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:听
Tomorrow, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. June 30 is the last business day of the fiscal year.听Consult the to help ensure you do not miss any critical items.听 |
June 24 | Tomorrow, June 25 at 4:30 p.m. is the Bursar鈥檚 cutoff for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m.听is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:听
For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why it wasn鈥檛 charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don鈥檛 forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33 JEs, please visit the cost transfer policy and guidance page. For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds.听 Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals. 听 Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. |
June 23 | Today, June 23 at noon听is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the is still required to:
Contact accounting@cufund.org or the if you have questions. Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar鈥檚 Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m.听is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction:听
Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals.听 Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25. Reminders If you missed the post/pay deadline for procurement card transactions (June 20), you have until July 3 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 3. Refer to the听2025 Fiscal Year-End page for more information on the logic behind the accrual. |
June 20 | Today, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Today, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Today, June 20 the Payroll Register Report for the monthly pay period ending 6/30, that pays on 6/30, is now available. Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the is still required to:
Contact accounting@cufund.org or the if you have questions.听 Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar鈥檚 Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations. Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction: 听
Check for unposted journals that you need to correct, validate, and submit for approval. Refer to the cost transfers page for additional information on sponsored project journals.听 Thursday, June 26 at 5 p.m. is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/21/25 If you miss the post/pay deadline for procurement card transactions, you have until July 3 at 6 p.m. to assign, allocate, and itemize procurement card transactions for accurate accrual. A transaction is accrued based on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally be submitted and/or approved, though this is not required to be completed by July 3. Refer to the 2025 Fiscal Year-End page for more information on the logic behind the accrual. |
June 18 | Friday, June 20 at 6 p.m.听is the last day to provide any changes to June FY25 allocations to Maggie Young.听 Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire.听 Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar鈥檚 Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations.听 Thursday, June 26 at 6 p.m. is the deadline for fund 3x journals and PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, to speed up the CCO secondary approval process. If you need assistance, please contact the following CCO staff based on the type of transaction: 听
For fund 30/31/34 JEs, please ensure the header description includes what is being moved, why it wasn鈥檛 charged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType. Don鈥檛 forget to attach all appropriate documentation, including an m-Fin Financial Detail clearly identifying the expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/34 transactions from others. For further information on fund 30/31/34 JEs, please visit the cost transfer policy and guidance page. Check for unposted journals that you need to correct, validate, and submit for approval.听 For sponsored project PETs, please make sure you check the summary tab to ensure SpeedType totals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the change benefits the project/award. If the payroll is from 180+ days in the past, a PI-signed or e-signed statement is required. Finally, ensure the SpeedType has sufficient funds.听听 |
June 17 | Today, June 17 is the last day to submit new org requests or other changes to the org tree for FY25. Please send requests to听accounting@colorado.edu. Friday, June 20 at 6 p.m.听is the last day to provide any changes to June FY25 allocations to Maggie Young.听 Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received after this cutoff will be processed as FY26 business. Although most CUF gift fund transfers occur automatically in the Finance System, the is still required to:
Contact accounting@cufund.org or the if you have questions.听 Wednesday, June 25 at 4:30 p.m. is the deadline with the Bursar鈥檚 Office for check refunds, direct deposit refunds, demand warrants, and refund cancellations.听 |
June 16 | Tomorrow, June 17 is the deadline for departments to submit any requested reorgs, new orgs, or changes to the org tree for FY25. Please send requests to accounting@colorado.edu. Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young.听 Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). |
June 13 | Today, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. Today, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Today, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the听. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier鈥檚 W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. Today, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Today, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. Tuesday, June 17 is the deadline for departments to submit any requested reorgs, new orgs, or changes to the org tree for FY25. Please send requests to accounting@colorado.edu. Thursday, June 19 is the Juneteenth Holiday 鈥 Please consider this in your FYE plans and enjoy the holiday! Friday, June 20 at 6 p.m. is the last day to provide any changes to June FY25 allocations to Maggie Young. Friday, June 20 is the last day to provide campus approval for procurement card reports in Concur to ensure payment in FY25 (the rest will be accrued). These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC鈥檚 page for more information about these and other procurement posting and accrual deadlines.听 Monday, June 23 at noon is the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire.听 Remember to visit CCO鈥檚 2025 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the . If you have any questions, don鈥檛 hesitate to reach out to your campus accountant. |
June 12 | Today, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Tomorrow, June 13 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Tomorrow, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the . For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier鈥檚 W-9/W-8 forms with the PA/SSP forms and submit to the PSC by this day - apinvoice@cu.edu. Tomorrow, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Tomorrow, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. Tomorrow, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. |
June 11 | Tomorrow, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Friday, June 13 at 6 p.m. is the last day to provide campus approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the . For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier鈥檚 W-9/W-8 forms with the PA/SSP forms and submit to the PSC by this day - apinvoice@cu.edu.听 Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash.听 Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance.听 These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC鈥檚 page for more information about these and other procurement posting and accrual deadlines. |
June 10 | Today, June 10 is the deadline for departments to submit new account code requests FY25. Please send requests to accounting@colorado.edu. 听 Friday, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website ) does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made.听 听 Remember to visit CCO鈥檚 2025 Fiscal Year-End page frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now is a good time to review the year-end checklist on pages 8 and 9 of the . If you have any questions, don鈥檛 hesitate to reach out to your campus accountant. |
June 9 | Tomorrow, June 10, is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu. 听 Thursday, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for the biweekly pay period ending 6/7/25. Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier鈥檚 W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu.听 Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance. |
June 6 | Today, June 6, the General Fund continuing budget plans in Anaplan are due.听 Plan ahead for smooth sailing through year-end. It is better to create your JEs and PETs for funds 30/31/34 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year.听 Please continue to review May reports to identify and clean up any errors. Tuesday, June 10 is the deadline for departments to submit new account code requests听for FY25. Please send requests to accounting@colorado.edu.听 Thursday, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/7/25.听 Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. 听 听 听 听 Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier鈥檚 W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu. Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash. Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance.听 Friday, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form () does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made. |
June 5 | To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These daily updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.听 Reminder June 2 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 6. Looking Ahead Tomorrow, June 6, the General Fund continuing budget plans in Anaplan are due.听 Tuesday, June 10 is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu.听 As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:
The 2025 Fiscal Year-End听webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes 色戒成人直播鈥檚 fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates. We look forward to working with you throughout the process. Please contact your听campus accountant if you have questions or would like assistance.听 |